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Visitor Management Software

By on Oct 15, 2024 in Technology

If you’re in CRE, you already know the challenges of managing and tracking visitor access at your properties. You need to know who is entering and for what purpose, how long they stay and when they leave. This can place a burden on site reception teams and can also lead to a frustrating experience for visitors who must wait for authorization to gain access including for scheduled appointments. New tech makes this process easier for everyone and reduces risk through automation and tracking tools for reporting purposes.

Visitor Management

Whether you’re an owner or landlord, building manager or corporate occupier, a visitor management solution (VMS) provides a welcome experience for short-term visitors, event attendees, contractors and staff.

Connect people and buildings

Wondering exactly how a VMS can help your building operations and the people you interact with at your sites? If you’re a landlord or owner, you can deliver a smarter building to attract the best tenants. A VMS such as Yardi Bluepoint can increase retention by providing a great experience for those working and visiting, plus you can analyze visitor data for oversight of your portfolio and its utilization.

Building managers can predict staffing requirements to maximize reception utilization and manage visitor volume. For increased security, managers can configure access permissions for tenants and visitors.

Corporate occupiers can empower staff to create branded appointments, view pre-visitor information and receive instant notifications when their visitors arrive.

Here are some key benefits to consider:

  • Faster check-in: shorter wait times and instant arrival notifications.
  • Flexible visitor management: time-limited access with this easy-to-use software. Visitor appointments can be created using the calendar app or website portal.
  • Contactless check-in: with Bluepoint, visitors can be checked in by site receptionists through the portal or via a kiosk with QR code, PIN or name.
  • Enhanced security: building managers can proactively manage visitor flows and configure access permissions for tenants and visitors. It also provides additional layers of building security.
  • Customizable experience: corporate occupiers can create branded visitor invites, request pre-visit information and receive instant visitor arrival notifications.
  • Real-time visitor data: staff, tenants, reception teams and building management can access real-time visitor data for strategic decision-making on staffing, space utilization and compliance.

Yardi Bluepoint value adds

Oversight with real-time data: Bluepoint provides actionable insights to enable safer and more efficient management of your spaces. It helps you stay up to date with planned visitors and keep account of drop-in visitor numbers. You can plan for reception services, security and visitor amenity requirements by reviewing Bluepoint data.

Tenant empowerment: Bluepoint allows you to manage access permissions for meetings and events and enables your tenants to book time-limited appointments by visitor type. It can integrate with existing tenant management software to provide a seamless experience. Bluepoint is compatible with all calendar apps, so visitors can be invited directly from any calendar including Outlook and Gmail on a desktop or mobile device.

Security and compliance: Bluepoint is GDPR compliant and helps you stay current with visitors in your building for critical security and compliance. It provides an accurate overview of who is where and at what time in your building with a check-in and check-out process. You can implement additional security with time-limited, temporary access passes for visitors and staff.

Contactless access: Bluepoint allows for smart access using existing access control with a mobile QR code or access card. Activated Bluepoint QR codes can be used with speed lanes, elevators and even meeting rooms. It facilitates contactless check-ins with a free-standing or desk-mounted kiosk.

Easy to integrate: Bluepoint’s fully featured API allows for smart connections with new and existing building management technology. Access control integrations with leading manufacturers and tenant engagement platforms allow for an improved experience.

Ready to connect people and buildings to optimize operations and satisfaction? Learn more about Yardi Bluepoint.