Less Paper, More Savings

At Walton Communities

By Joel Nelson on Aug 21, 2018 in People

At one point, Georgia-based apartment community developer and manager Walton Communities’ mission to provide exceptional residential, affordable and active adult housing at a great value in a friendly neighborhood environment was awash in paperwork.

Staff members from 20 Atlanta-area properties had to transport from 25 to 60 invoices each to the corporate office in Marietta every week. “Along with the money spent on paper, gas and car wear-and-tear, this obligation took our staff members away from leasing and resident service,” said Jennifer Price, IT systems trainer for Walton Communities. “As we moved to grow our portfolio by 50%, we knew the process would become even more cumbersome. We quickly realized that we needed a more efficient invoice processing system.”

That was Yardi PAYscan Full Service, with which Walton Communities’ vendors send their invoices to a secure, centralized email or physical lockbox monitored by Yardi. The Yardi team scans and enters the account data, and the invoices show in the client’s Yardi Voyager platform as invoice registers, ready for review, approval and processing as payables. All the client’s site teams have to do is review, add details and approve—without driving anywhere.

With invoice processing off their hands, Walton Communities’ staff members can focus on their core business of leasing, resident service and property maintenance. Yardi PAYscan Full Service adds even more convenience by automatically attaching purchase orders, a major time-saver for maintenance and procurement teams.

Yardi PAYscan Full Service extends the benefits Walton Communities gains from the Yardi Procure to Pay Suite, an end-to-end procurement, vendor management, invoice processing and payments solution.

“Leasing and customer service are the core of our business. Yardi PAYscan Full Service lets our staff concentrate on these activities, rather than dealing with invoicing and billing,” Price said. “The process of ordering, approving and paying for an item, which previously took up to three weeks, now takes one day. I recommend Yardi PAYscan Full Service to any property manager who wants to work more efficiently.”

Learn more about Yardi PAYscan.