PayScan

Reduce cost with paperless invoicing

PayScan streamlines invoice processing with online workflows. Minimize errors and ensure timely payments through credit card, EFT or automatic check processing.

Features

Streamline invoice approvals

Cut the costs of copying, mailing and storing paper invoices. Save time with every invoice approval. Electronic payables are imported directly to Voyager, automatically linked to purchase orders and stored in a secure database for future review.

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Centralize oversight

Gain portfolio-wide visibility and streamline approvals. Invoices are routed to the right team members with email alerts, enabling fast processing from their dashboard. Executives get instant access to spend data for informed decisions.

Maximize savings with faster payments

Avoid late fees and take advantage of early-pay discounts by accelerating invoice processing. Enable secure, fast payments to vendors, reducing manual payment delays and boosting cash flow efficiency.

See how MG Properties does it

Extend your procurement platform

Leverage all the products in the Yardi Procure to Pay Suite to maximize your savings and operational efficiencies.

Streamline the vendor payment process with Yardi Bill Pay
Standardize purchasing with Yardi Marketplace
Centralize vendor management with VendorCafe
Ensure vendor compliance with VendorShield
Automate invoice processing with Smart AP
Simplify contracts and documents with Service Contract Manager

Resources

Yardi PayScan & PayScan Full Service

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How Trinity Property Consultants Saved Time & Money with PayScan

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Reduce Friction with PayScan Full Service

FAQ

How can paperless invoice processing reduce costs for my business?

Switching to paperless invoice processing eliminates the expenses associated with printing, copying and storing physical invoices. With Yardi PayScan, you can scan paper invoices, convert them into electronic transactions and streamline your workflow for significant cost savings.

What makes Yardi PayScan a better choice than other AP automation solutions?

Yardi PayScan is designed specifically for businesses using Yardi Voyager, ensuring seamless integration and efficient invoice processing. Features like automated workflows, virtual credit card payments and electronic invoicing make it a comprehensive solution for reducing costs and streamlining operations.

Is it possible to scan paper invoices into electronic transactions without outsourcing?

Absolutely. With Yardi PayScan, you can manage scanning and processing invoices in-house or opt for Yardi’s full-service PayScan team for additional support. Either way, all invoices are securely converted into electronic transactions and stored in Voyager.

Can I streamline vendor payments with Yardi’s virtual credit card or EFT?

Yes! Yardi PayScan integrates with Yardi’s virtual credit card, EFT and automatic check-writing tools to ensure timely vendor payments. This reduces the risk of late fees and lets you take advantage of early payment discounts.

What are the benefits of using an online invoice approval workflow?

An online invoice approval workflow simplifies the review process, reduces errors and speeds up approvals. Yardi PayScan ensures all invoices are processed digitally, providing better visibility into pending tasks and faster vendor payments.

How does Yardi PayScan ensure timely vendor payments?

Yardi PayScan’s automated workflows and multiple payment options — including virtual credit cards, EFT and automatic check writing — ensure that vendor payments are processed promptly. This helps maintain good vendor relationships and avoids late payment penalties.

What are the differences between Yardi Procure to Pay for multifamily and commercial clients?

None. Yardi Procure to Pay offers the same functionality and availability for multifamily and commercial clients.